President / Co-President

• Provide overall leadership and vision for the collective.
• Facilitate meetings, ensuring all voices are heard and decisions reflect group consensus.
• Serve as the main representative of the collective in external relationships.
• Support and mentor other officers, helping them succeed in their roles.
• In a co-president model, divide leadership responsibilities equitably and act as checks/balances for one another.
• Co-presidents will be cross trained in all areas for support and visibility.

Treasurer

• Reports directly to co-presidents.
• Manage the collective’s finances, including budgeting, income, and expenses.
• Maintain transparent financial records and share regular updates with members.
• Oversee banking, accounting, and tax responsibilities as needed.
• Ensure accountability in the use of funds for projects, events, and grants.
• The treasurer will give a monthly financial report at H.E.X. meetings.

Secretary

• Reports directly to co-presidents.
• Keep accurate minutes of meetings and circulate them to members.
• Maintain records of policies, decisions, and collective history.
• Coordinate meeting agendas with leadership and distribute them in advance.
• Ensure communication channels remain organized and accessible.

Public Funding & Grants Manager

• Reports directly to co-presidents.
• Research and track grant opportunities relevant to the collective’s mission.
• Write and submit grant applications, with input from other members.
• Build relationships with funders, donors, and community supporters.
• Maintain records of deadlines, applications, and reporting obligations.

Collective Membership Chairperson

• Reports directly to co-presidents.
• Welcome and onboard new members into the collective.
• Maintain the membership roster and ensure active participation.
• Create opportunities for engagement, collaboration, and care within the group.
• Mediate concerns or conflicts related to membership when necessary.

Public Relations / Social Media Manager

• Reports directly to co-presidents.
• Manage the collective’s public image across social platforms.
• Create and schedule posts highlighting events, projects, and member work.
• Engage with followers, respond to inquiries, and strengthen community presence.
• Coordinate with the Newsletter Editor and Website Administrator for consistent messaging.

Exhibition / Event Coordinator

• Reports directly to co-presidents.
• Lead planning of exhibitions, showcases, and community events.
• Coordinate logistics such as venues, timelines, and technical needs.
• Serve as main contact for artists, vendors, and collaborators.
• Ensure events align with the collective’s values and aesthetics.

Assistant Event Coordinator

• Reports directly to the Exhibition / Event Coordinator.
• Support the Exhibition/Event Coordinator in planning and execution.
• Manage smaller logistical tasks (e.g., volunteer scheduling, supply gathering).
• Step into leadership if the Event Coordinator is unavailable.

Newsletter Editor

• Reports directly to Public Relations / Social Media Manager.
• Curate and edit content for the collective’s newsletter.
• Collect member updates, event announcements, and features.
• Design and distribute newsletters on a consistent schedule.
• Work closely with PR/Social Media to align communications.

Website Administrator

• Reports directly to Public Relations / Social Media Manager.
• Maintain and update the collective’s website with current information.
• Ensure accessibility, security, and ease of navigation.
• Post event details, artist profiles, and project updates.
• Coordinate with PR, Newsletter, and Membership Chair to keep information unified.

Committee Chairperson

• Reports directly to the Collective Membership Chairperson.
• Lead a specific committee (e.g., programming, fundraising, outreach).
• Organize committee meetings, set agendas, and report back to leadership.
• Ensure committee work advances the collective’s mission.
• Empower members to contribute ideas and labor within their skills.

Committee Co-Chairperson

• Reports directly to the Committee Chairperson.
• Support the Chairperson in managing committee responsibilities.
• Step in as acting chair when needed.
• Provide additional leadership, ensuring tasks are shared and workload is balanced.